(a) The contracting officer who decides that a conference is needed is responsible for-

1. (1) Establishing the time and place of the conference;

2. (2) Preparing the agenda, when necessary;

3. (3) Notifying appropriate Government representatives (e.g., contracting/contract administration office) and the contractor;

4. (4) Designating or acting as the chairperson;

5. (5) Conducting a preliminary meeting of Government personnel; and

6. (6) Preparing a summary report of the conference.

(b) When the contracting office initiates a conference, the arrangements may be made by that office or, at its request, by the contract administration office.